How I Organize My Calendars

Happy FRI-YAY!

TGIF, am I right?? This week went by crazy slow. I was sitting in my desk silently praying that this day would get here on like Monday afternoon. Idk, it’s been a task.

Anyways, today I want to talk about how I organize all my calendars. I use several versions of calendars and planners to keep my tasks and my life organized. I have a Google Calendar, a planner, and a wall calendar. I use all three.

Let’s start with the Google Calendars.

I use Google Calendars to keep my work (work being my full-time job) and my husband organized. Basically anyone who needs to see what I’m doing when, so all of these are shared. I have a shared calendar with Hubbs for events. This one is color-coded for events by participant. One color for events I am attending, one color for his events, and one for places we both need to be. Easy.

If we make plans with a friend–it goes on the calendar. If I RSVP for a wedding, it goes on the calendar so he knows not to plan something that day.

For work, I have a separate calendar associated with my work email so that people won’t schedule meetings when I’m already in a meeting or at an appointment. My biggest pet peeve in the ENTIRE world, is when people schedule things without checking my calendar. This actually happens often, so I have to go for a lot of “walks” to blow off steam, but in a perfect world everyone would use calendars.

Ok that’s Google.

So I also have a wall calendar in my home office with events. It’s just a white board calendar that I update month by month. This is just a reminder of where I have to be and when. No real specifics but it helps me plan content based on my events. Examples include: appointments, birthday parties, trips, blogging events, weddings, etc.

These events are included on my other calendars, but I like to have it on the wall in front of my face while I work. Idk… I’m a little psychotic.

Finally, let’s chat about my physical planner. I use this to plan content and to-do lists. I use this as my editorial calendar and take my planner with me everywhere. I plan out my content on the weekly layouts. I write down the topic I plan to post AT LEAST a week in advance so I can work on content ahead of time. If it’s a seasonal post or a post around an event, I go ahead and plan those out throughout the year. I also *try* to plan out Instagram photos, and other content-related things.

I also use the days layout as TA-DA lists. If I need to send an updated media kit or follow up an email, I put it on the day I need to do that. If I think of something I need to do that day, I go ahead and add it to my list for that day. I also plan when I take trainings, block off time for editing, etc.

Finally, I add notes with my content ideas (example: if I want to talk about 5 beauty products you need this spring, I make a list of the 5 products I’m going to feature.) If I have ideas of photos that will go with this post I go ahead and write those too. If I know which outfits I need for a specific event or post, I go ahead and plan these out too.

A little over the top, but this book is my entire life. My blog life anyway.

How do you use your calendars? Do you have more than 1?